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Larry Dugger, Bruce Harp, Sandy Handsaker, LaJean Yates, Steve Jensen

December 9, 2019   10AM 

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

TREASURES REPORT

BOARD OF DIRECTORS REPORT

Report From Chiloquin Meeting

OLD BUSINESS:

Chiloquin meetings….Jan 10th, asked Steve and Larry

OLD Ambulance…continuing issue sell as is….

Copier received…Thanks Steve

NEW BUSINESS:

CHIEFS REPORT:

· Banquet January 4th 2 pm

· Runs for November- MVA-6, Medicals-8, Smoke Reports-2

· Outstanding ambo. $29.000

· Gurney serviced

BBQ Ad hoc COMMITEE REPORT

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Next Board Meeting January 13, 2020

Agenda also available at rpfire.com

 Bruce Harp, Sandy Handsaker, LaJean Yates, Steve Jensen

November 11, 2019   10AM 

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

Chief Working on Board manual update

Larry Dugger Oath

2170 Sale will advertise

NEW BUSINESS:

· Air Trailer Sale will advertise

· Donate 2112 if new rig is aquired

· $5000 put in Equipment fund (donation)

· Board Responsibilities adopted (sent out via email)

· Sale of property policy sent via email 

CHIEFS REPORT:

Runs for October-: Smoke reports 4-  Medical calls, 2  Rescue -1

AFG grant denied

Firehouse sub grant submitted…$29,404.48 (17 sets of Structure Gear)

Burn season ended

ODF grant reimbursement sent in

BBQ Ad hoc COMMITTEE REPORT

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Next Board Meeting December 9, 2019

Agenda also available at rpfire.com

 Bruce Harp, Sandy Handsaker, LaJean Yates, Steve Jensen

SPECIAL BOARD MEETING

October  7, 2019   10AM 

There will be a special meeting held by the Board of Directors of the Rocky Point Fire & EMS, for a Board Workshop, held on October 7, 2019 at 10:00 a.m.

Will Call to order

Flag Salute

Roll Call

The Board will then enter into a Board Member Workshop concerning the Fire District.

Fred Hill, Bruce Harp, Sandy Handsaker, LaJean Yates, Steve Jensen.

BOARD MEETING AGENDA

September 9th, 2019 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

Working on Fire House Sub Grant

General Code of Conduct

Haven’t mailed State of District report yet…list coming of residents

NEW BUSINESS:

Chief Working on Board manual update

Appt of Fred’s replacement 

Discussion of Standards for Success of Fire Dept

CHIEFS REPORT:

Ambulance standby by at LOW on 9/14 for car show

Office Keys Changed

Ambulance if needed will transport volunteer’s child home 

First aid CPR class Sept 28 8-3

BBQ Ad hoc COMMITEE REPORT

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Next Board Meeting October 14,2019

Agenda also available at rpfire.com

#4 Fred Hill, #1 LaJean Yates, #2 Sandy Handsaker, #3 Steve Jensen, #5Bruce Harp

BOARD MEETING AGENDA

August 12th, 2019 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

None

NEW BUSINESS:

None at this time. 

CHIEFS REPORT:

Conduct Policy

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Board Terms Positions #4,5and 2 6/30/2021 Positions 1and 3 6/30/2023

Next Board Meeting September 9th, 2019

Agenda also available at rpfire.com

#4 Fred Hill, #1 LaJean Yates, #2 Sandy Handsaker, #3 Steve Jensen, #5

BOARD MEETING AGENDA

July15th, 2019 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING 

TREASURES REPORT

2018-2019 End of Fiscal Year June Financials

LB50/Resolution

Sale of Trailer and placement of funds

Authorization Transfer of 2018 BBQ Funds 

BOARD OF DIRECTORS REPORT

State of the District report

OLD BUSINESS:

None

NEW BUSINESS:

Point of Order 

Distribution of Minutes Policy

Board/Volunteer Policy

Appointment of Director Position #5 to complete Director Dwayne McIntosh’s term expiring 6/30/2021

Interview of Board applicants to fill vacant Position #5

Swearing in Newly Appointed Director.

Voting of Board Officers

Resolution instructing addition and removal of signatories of district accounts

Approval of letter to Pacific Crest to make changes of signatories 

Resolution setting Monthly Board Meeting date and time

CHIEFS REPORT:

OSHA REPORT

Horseplay Policy

Harassment Policy

Workers Comp Case

Where we are /going

Ambulance fund designation

Fireworks booth with keno lions next year

BBQ Ad hoc COMMITTEE REPORT

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Board Terms Positions #4,5and 2 6/30/2021 Positions 1and 3 6/30/2023

Next Board Meeting TBD, 2019

Agenda also available at rpfire.com

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust 

BOARD MEETING MINUTES

June 10, 2019 10:00 AM

CALL TO ORDER: The meeting was called to order at 10:00 AM

FLAG SALUTE: The flag salute was led by Jim Rust

ROLL CALL OF BOARD MEMBERS: Jim Rust, Dwayne McIntosh, Sandy Handsaker, Fred Hill and  LaJean Yates.

RECOGNITION OF GUESTS:  Mike Handsaker, Steve Jensen and Deb Hill.

READING OF THE MINUTES: Fred Hill made a motion to approve the May 2019 Minutes and Dwayne McIntosh seconded the motion. Motion passed.

TREASURERS REPORT: Dwayne McIntosh made a motion to approve the Treasurers Report as submitted and was seconded by LaJean Yates. Motion passed.

BOARD OF DIRECTOR’S REPORT:  President Fred Hill thanked both Dwayne McIntosh and Jim Rust for their service on the Board. Dwayne is moving to Medford and Jim’s tenure expires the end of June.

OLD BUSINESS: None

NEW BUSINESS: The Department has received the ODF Grant for $10,000 to be used for Turnouts.

Fred Hill handed out the resume’s received for filling Dwayne McIntosh’s Board position to the remaining Board members for consideration. At our July meeting, new Board member Steve Jensen will be sworn in along with our current Board member LaJean Yates for their new terms. Once the swearing in has been completed, the Board will then vote on our new Board Member who will fill Dwayne’s position.

A decision was made to change our July meeting to the third Monday of the month, July 15.

CHIEF’S REPORT: Our OSHA Consultation has been done and were given the list of items that need to be corrected.

David Reed has been promoted to Lieutenant and Judy Tegarden has been promoted to Safety Officer.

BBQ Ad Hock Committee: Everything is going good at this time. 

VOLUNTEER ASSOCIATION REPORT: None

GOOD AND WELFARE: Dwayne thanked everyone for having both himself and Barbara as members of the Fire Department and having such a good working relationship. They both have enjoyed their volunteer time and will miss everyone. Dwayne was then told by everyone how much both he and Barbara were appreciated for their time with the Department and how much they will be missed.

ADJOURNMENT: Fred Hill made a motion to adjourn the meeting and was seconded by Dwayne McIntosh. Motion passed and was adjourned at 10:55 am.

Minutes respectfully submitted, 

The Board of Directors

NEXT BOARD MEETING, July 15, 2019 at 10:00 AM

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust 

BOARD MEETING AGENDA

June10th, 2019 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

TREASURES REPORT

BOARD OF DIRECTORS REPORT

Thanking Jim Rust and Dwayne McIntosh for their service

OLD BUSINESS:

None

NEW BUSINESS:

Grant Info

Distribution of Board position applicants for consideration

Setting July meeting date

Preliminary agenda for the July meeting

Chiefs Report:

Board President for (Chief Diann Walker-Pope)

BBQ Ad hoc COMMITEE REPORT

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments And Concerns On Any Subject

Next Board Meeting TBD, 2019

Agenda also available at rpfire.com 

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust

REGULAR BOARD MEETING AGENDA    

May 6th, 2019 @ 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

NEW BUSINESS:

Resolution: Bookkeeper Change

BBQ Ad hoc COMMITTEE REPORT

BUDGET Committee Report

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments And Concerns On Any Subject

Next Board Meeting June 11th, 2019

Agenda also available at rpfire.com

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust 

BUDGET HEARING 

May 6th, 2019 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

BUDGET HEARING:

A public meeting of the Rocky Point Fire and EMS will be held on May 6th, 2019 at 10:00 am at 25600 Rocky Point Road, Klamath Falls, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2019 as approved by the Rocky Point Fire and EMS Budget Committee. A copy of the budget may be inspected or obtained at 25600 Rocky Point Road, Klamath Falls, Oregon, between the hours of 9:00 a.m. and 4:00 p.m. or online at rpfire.com. This budget is for an X annual budget period. This budget was prepared on a basis of accounting that is X the same as the preceding year. 

Comments And Concerns On Any Subject

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust

REGULAR BOARD MEETING AGENDA

APRIL 8th @ 10: AM

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

March 2019

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

Financial Management Policy

NEW BUSINESS:

Public Records Policy

CHIEFS 6-month Review

Notice of Executive Session - Chiefs Performance Review the Board of Directors for the Rocky Point Fire and EMS Special District will hold an Executive Session [pursuant to ORS 192.660(2)(a)]

CHIEFS REPORT (Chief Diann Walker-Pope)

BBQ Ad Hock Committee

Budget Committee

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Next Board Meeting May 13th, 2019

Agenda also available at rpfire.com

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust

REGULAR BOARD MEETING AGENDA

APRIL 8th @ 10: AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

January 2019

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

None

NEW BUSINESS:

SDAO recommended policy’s

1) District Building Preventative Maintenance Policy

2) Financial Management Policy

Action for Glenn’s ford donated to department by family

Donation of Fire truck from Jackson County Fire District 5

Board vacancy’s 

CHIEFS REPORT (Chief Diann Walker-Pope)

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Next Board Meeting March 21st, 2019

Agenda also available at rpfire.com

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust  

BOARD MEETING MINUTES

January 17, 2019 10:00 AM

CALL TO ORDER: The meeting was called to order at 10:00 AM

FLAG SALUTE: The flag salute was led by Sandy Handsaker

ROLL CALL OF BOARD MEMBERS: Jim Rust, Dwayne McIntosh, Sandy Handsaker, Fred Hill, LaJean Yates and Deb Hill, (Clerk of the Board).

RECOGNITION OF GUESTS:  Barbara McIntosh, Tammy D’Addabbo

READING OF THE MINUTES: Fred Hill made a motion to approve the November 2018 Minutes and LaJean Yates seconded the motion. Motion passed.

TREASURERS REPORT:  LaJean Yates made a motion to approve the November and December 2018 financials and Sandy Handsaker seconded the motion. Motion passed.

BOARD OF DIRECTOR’S REPORT: 

Budget is good at this point. Rocky Point Volunteer Fire Department now has 26 volunteers.

OLD BUSINESS:

None

NEW BUSINESS: 

Regular Board Meeting Change: Fred Hill made a motion with a second from Dwayne McIntosh to change the Board Meetings to the third Thursday of the month from the second Thursday. Motion passed.

Quilt Raffle for In-Kind Donation: Monies raised will go toward Medical Training Equipment.

Budget Committee: Fred Hill made a motion with a second from Dwayne McIntosh to elect Fred Hill and Sandy Handsaker as co-chair’s – motion passed.

BBQ Committee: 

Sandy Handsaker is the chairperson and Julie Black will help.

SDAO Best Practices:

Rocky Point Fire has received between 6-8% reduction in their Insurance payment.

CHIEF’S REPORT:

Bruce Harp’s friend is offering to purchase the horse trailer that the Department has for $100. Dwayne McIntosh made a motion with a second from Sandra Handsaker to sell the trailer. Motion passed.

Have received an offer on the compressor that was donated by Al Van Hulzen. The department has a new volunteer who is also a mechanic, and made an offer to work on the department’s vehicles in exchange for purchasing the compressor. The price will be between $300 - $500. A motion was made by Dwayne McIntosh and seconded by Fred Hill to surplus the compressor and accept the offer of working on the vehicles in exchange– motion passed.

The department is also doing “catch-up” on all vehicles in checking when they have last been serviced and when the next one is due. #2170 is out of service at this time waiting for the fuel pump to be checked. Work is being done on #2101 and then will be receiving a complete auto detailing – inside and out. One of our new volunteers, Patrick, who owns “Pristine Auto Detail” in Klamath Falls, will be donating this service and since he has a mobile unit, he will do this at the station.

On Saturday, January 19, 2019, #2111 will be out of service in the morning as will be going to Klamath Falls to a funeral for a retired Firefighter.  We have Chiloquin and District 4 as backup along with our own volunteers. 

The Junior Firefighter Cadet program is still in effect. Chief Diann Walker-Pope and Safety Officer Barbara McIntosh wrote a Cadet Program Policy with input from Special Districts. After reviewing the policy, motion was made by Fred Hill and seconded by LaJean Yates to adopt this policy – motion passed.

DPSST – A training organization will be coming out to the station next Tuesday at 10am to review our training program.

Anita Forry-Moonshadow is now taking the AEMT class; an EMR class will be starting April 3 with 7 students, 5 from Rocky Point.

VOLUNTEER ASSOCIATION REPORT:

None

GOOD AND WELFARE:

None

ADJOURNMENT:

Fred Hill made a motion to adjourn the meeting and was seconded by LaJean Yates. Motion passed and was adjourned at 10:55 am.

Minutes respectfully submitted, 

The Board of Directors

NEXT BOARD MEETING, February 21, 2019 at 10:00 AM

Fred Hill, Dwayne McIntosh, Sandy Handsaker, LaJean Yates, Jim Rust 

REGULAR BOARD MEETING AGENDA

January 17th, 2019 10:00 AM

CALL TO ORDER

FLAG SALUTE

ROLL CALL

RECOGNITION OF GUESTS

MINUTES OF PREVIOUS MEETING

November 2018

No meeting December

TREASURES REPORT

BOARD OF DIRECTORS REPORT

OLD BUSINESS:

None

NEW BUSINESS 

Regular Board meeting change

Quilt Raffle for In Kind donation 

Budget Committee

BBQ Committee

SDAO Best Practices

CHIEFS REPORT (Chief Diann Walker-Pope)

VOLUNTEER ASSOCIATION REPORT

GOOD AND WELFARE

Comments and Concerns on Any Subject

Next Board Meeting February 21st, 2019

Agenda also available at rpfire.com