Rocky Point Fire & EMS
BOARD MEETING MINUTES
February 21, 2015
CALL TO ORDER: The meeting was called to order at 7:00 PM
FLAG SALUTE: The flag salute was led by Deb Hill
ROLL CALL OF BOARD MEMBERS: Members present were Fred Hill, LaJean Yates, , Sandy Handsaker, Deb Hill (clerk of the Board)
RECONIGNITION OF GUEST:
Lyn Connor, Bree and Nick Ryan
Reading of the minutes: Fred Hill made a motion that the reading of the January minutes be suspended. LaJean Yates seconded the motion. Motion passed. Fred Hill made a motion to adopt the January minutes. Sandy Handsaker seconded the motion. The motion passed.
Sandy pointed out that there is an error in the Profit and Loss Budget verse Actual, under income , BBQ line item should be 10,694.00. A motion was made by LaJean Yates to accept the Treasures report and Sandy Handsaker seconded the motion the motion passed.
BOARD OF DIRECTOR’S REPORT:
BBQ Committee meeting was held on Feb. 19th lead by BBQ chairperson Bree Ryan. The committee held discussions on having the meat preparation handled by Hoss’s BBQ, the handling of the beer and wine sales, and having Cisco provide the other supplies. Tess Dillenberger informed the committee that the use of the storage space that we are using to take in donations for the flea market will be free of charge. Fred thanked the Dilenberger for the donation.
Sandy Handsaker, La Jean Yates, Deb Hill and Fred H. attended the Budget workshop at RCC in White City on February 24.
Checking account for the BBQ committee was discussed.
A motion was made by Sandy Handsaker to amend BBQ policy #2-2014-10-15 to read:
3) The Board will provide a “BBQ checking account to be used by the BBQ appointed Chair for amount of the designated “seed monies” as determined by the Board of Directors for the purpose of purchasing supplies and other needs for the BBQ Fund Raising event. The checking account will have the appointed BBQ chair as signer along with 2 Board members.
LaJean Yates seconded the motion. The motion passed.
Fred Hill presented a letter to instruct Pacific Crest to open a checking account for the BBQ Committee that will have the BBQ Chair as well as two members as signatories. A motion was made by Fred Hill to approve the letter and seconded by Sandy Handsaker the motion passed.
Resignation of Bonnie Cloney-Todd
Fred Hill reported that he has received Bonnie Cloney-Todd,s letter of resignation. A motion was made by Fred Hill to accept Bonnies resignation Sandy Handsaker seconded the motion. The motion passed.
Fred Hill presented a letter to Pacific Crest instructing them to remove Bonnie Cloney-Todd as signatory on our account. A motion was made by Sandy Handsaker to accept and sign the letter LaJean Yates seconded the motion. The motion passed.
Filling of Board Vacancy
Fred Hill opened up for discussion the filling of the vacant board position created by Bonnies resignation. Sandy Handsaker suggested that we give notice that the position is vacant and if anyone is interested they can run for the position. If no one runs, the board would seek applicants and appoint someone to the position. Fred Hill made a motion to leave the position vacant and look at again at the March meeting. The motion was seconded by Sandy Handsaker. The motion was passed.
Reassigning Board Duties
Fred Hill began the discussion of reassigning the board duties to handle the treasures duties.
After some discussion Fred Hill made a motion to temporally reassign the treasures duties to Sandy Handsaker and Fred Hill effective 2/25/2015 until July 1st,2015. The motion was seconded by Sandy Handsaker. The motion passed.
Fred Hill stated the budget process has started. Last year citizen committee members have been sent letters to see if they still want serve along with a tentative Budget Calendar.
SAFER Grant Application
Sandy, Fred, Mata Rust and Chief Glenn met on Feb. 23rd to gather information for the Safer Grant Application. The grant amount that we are seeking is about $30,000 Mata is now working on the application to meet the application deadline (March 6th). Fred also suggest that we recognize Mata Rust as our Grant writer and adviser
CHIEF’S REPORT :
Chief Glenn Harman will report at the March Meeting and reminded us that the Air Link will be at the March meeting.
GOOD AND WELFARE:
Nick Ryan asked about how much the SAFER grant is for and what are we going to do. Sandy replied that is for about 30,000 and will be used to pay part time fire fighters.
Deb Hill asked about the vacant position on the board if someone was appointed on the board now would they have to run for the position. Sandy explained that all the board position are up for election.
ADJOURNMENT: Fred Hill made a motion to adjourn. Sandy Handsaker seconded the motion. The Board voted and the motion passed.
Minutes respectfully submitted,
The Board of Directors
Minutes of Board meetings are available for download at rockypointfireandems.com.
For further information contact Fred Hill at 971-235-2219.