Rocky Point Fire & EMS
Fire Chief Board Members
Glenn Harman Fred Hill
Ph: 356-2205 Dwayne McIntosh
Fax: 356-2340 Bonnie Todd
firstname.lastname@example.org Sandra Handsaker
BOARD MEETING MINUTES
October 15, 2014
Call to Order: Meeting was called to order by Fred Hill, President at 7:00 pm. Fred reminded the guests to please hold their comments and questions until the Good and Welfare section of the meeting.
Flag Salute: LaJean Yates led the attendees in the flag salute.
Roll Call of Board Members: Board members present were Fred Hill, Dwayne McIntosh, Bonnie Todd, LaJean Yates and Sandra Handsaker. Dian Walker-Pope, the medical officer for the Rocky Point Fire and EMS was recognized.
Minutes of the Previous Meeting: Fred Hill made the motion to suspend the reading of the September minutes. Dwayne McIntosh seconded the motion. The motion was carried. Sandra Handsaker made the motion to approve the minutes from the September meeting. Dwayne McIntosh seconded the motion. The motion was carried.
Treasurer Report: Bonnie Todd reported that the district had expenses of $8,304.84 for the month. The income received was $2,481.74. This makes our net expenses $5,823.10, putting us under budget for the fourth consecutive month. As stated, our checking & savings balance is $103,780.50. Fred Hill made a motion to accept the treasurer’s report. Sandra Handsaker seconded the motion. The motion was carried.
Board of Directors Report: Fred Hill wanted to thank our volunteers. We had a very long fire season. Many people pulled together to make sure our community was protected under the direction of our Fire Chief – Glenn Harman. Fred wanted to personally thank all community members, especially Mike Black, who has been giving additional help this past week.
Old Business: Fred Hill stated that he has been in contact with George Dunkel at SDAO concerning the workshop for the Board. Mr. Dunkel is willing to conduct this workshop. A tentative date of Saturday, November 15, 2014 at 9:00 am has been selected. Before the date is confirmed, we need to get an OK from Mr. Dunkel and from the board members that the date is compatible with everyone.
Also, the board authorized the purchase of a tender. It has been delivered and is now in service.
The next item of old business is our 501 C-3 status. We are utilizing our accounting service to help reinstate our 501 C-3 status. This is a work in progress.
The next item of old business is the SDAO safety grant. We have applied for this grant. It is matching funds up to $3,000 for a safety project in our fire district. The deadline is November 15, 2014 at which time the SDAO will begin the selection process.
Additionally, the lighting project is going forward. We have applied for the SDAO safety grant and the Energy Trust of Oregon cash incentive to cover 76% of the cost of this project. When completed this will help lower our electricity consumption up to 70%.
Lastly, the community garden is a work in progress. The project continues to receive donations. To date the project organizers have received $75.00 in cash, and are looking for an additional $250.00 to purchase the posts needed for the project.
New Business: Under new business, Fred has a few resolutions to put forward:
Resolution #2014-7 To accept the accounting services contract between A2Z Accounting Services and the Rocky Point Fire & EMS. Dwayne McIntosh made the motion to approve the resolution. LaJean Yates seconded the motion. The motion was carried.
Resolution #2014-8 This defines the fire districts donation policy. Sandra Handsaker made the motion to approve this resolution. Dwayne McIntosh seconded the motion. The motion was carried.
Policy #3-2014 passed by the board on February 11, 2014. Fred made a motion to rescind this policy and replace it with Resolution #2014-8. Sandra Hanksaker seconded this motion. The motion was carried.
Resolution #2014-9 Said resolution is to change the date of the regular monthly board meetings from the second Tuesday to the third Wednesday of every month. Dwayne McIntosh made a motion to approve the resolution. LaJean Yates seconded the motion. The motion was carried.
Another item in new business – we are presenting a letter along with the district’s minutes to Pacific Crest Federal Credit Union to include the newest board members and the accounting service representative as signators on our banking accounts. Said accounts still require two signatures.
Policy #2-2014 BBQ Fund-raising. Fred Hill read the policy. Fred Hill made a motion to adopt the policy. Dwayne McIntosh seconded the motion. The motion was carried.
Fred Hill made a motion to appoint Bree Ryan as Chairman of the BBQ committee. She has stated that she is willing to accept the position for the 2015 BBQ. Dwayne McIntosh seconded the motion. The motion was carried.
Fire Chief Report: Chief Glenn Harman stated that we had completed the purchase of the tender. He traveled to Washington state to pick-up the tender in Curlew. The tender is in operation and is capable of pumping 500 gallons/minute. Glenn would like to thank the board and the volunteers for their help and support. Also, he thanked Mike and Sandy Handsaker for sourcing the tire chains donation. He thanked Al Van Hulzen for donating an air compressor to the fire station. He thanked Greg and Dee Sullivan for sourcing a donation of 1000 feet of 3 inch hose and other items the volunteers and fire station can utilize. He also has one student EMT enrolled in class. Glenn introduced Dian Walker-Pope, our medical officer. Dian talked about the work that has been involved in getting the ambulance and volunteers ready for service. It has required training and working on items that make the district operate more efficiently. She stated she would not be able to attend the next 5 board meetings because she is teaching the EMT class. The Chief also mentioned the Lake of the Woods call, which involved the death of an elderly man. The Chief ended his report by saying that the district is moving forward and looking good.
Good & Welfare: There was no discussion
Adjournment: Dwayne McIntosh made a motion to adjourn the meeting. Sandra Handsaker seconded the motion. The meeting was adjourned at 7:44pm
Minutes Respectfully Submitted,
The Board of Directors
Minutes of Board meetings are available for download at rockypointfireandems.com For further information contact Fred Hill at 971 235-2219.