April 8, 2014 Board Meeting Minutes

APPROVED        Rocky Point Fire & EMS

Rocky Point Fire & EMS               

Fire Chief                                                                                           Board Members

John Koutouzos                                                                                     Fred Hill

Ph: 356-2205                                                                                          Rosie Roberts

Fax: 356-2340                                                                                        Bob Luther

rockypointfire@fireserve.net                                                                 Bonnie Todd

Sandy Handsaker

                                           

                                               BOARD MEETING MINUTES

APRIL 8, 2014

 CALLED TO ORDER 7:00PM

 FLAG SALUTE

 ROLL CALL: BOARD MEMBERS:  Rosie Roberts, Bob Luther, Fred Hill and Kathy Ross (clerk of the Board). Asst. Fire Chief Glenn Harman was present. Fire Chief John Koutouzos was absent. Fred Hill announced that a poll of the board was taken regarding the two new board member appointments.

 SWEARING IN OF NEW OFFICERS: Bonnie Todd and Sandy Handsaker were sworn in as new Board members by Rosie Roberts.

 RECOGNITION OF GUESTS: Fred Hill announced that due to the number of issues on the agenda the Good and Welfare portion of the meeting would be suspended until the May board meeting.

 MINUTES OF PREVIOUS MEETING: March 11, 2014 minutes were read. Bob Luther made a motion to approve the minutes as read. Rosie Roberts seconded the motion. The motion was carried.

 TREASURERS REPORT: Kathy Ross (clerk of the board) gave the treasurer’s report. Bob Luther made a motion to accept the treasurer’s report. Rosie Roberts seconded the motion. The motion was carried.

 ASSISTANT CHIEF REPORT: Asst. Chief Glenn Harman reported 7 drills during March. Pre-fire plans are being established for Harriman Resort and Mountain Lake Bible Camp. Chief Glenn reported 2 medical calls, 1 citizen assist, 3 fire related calls and 1 MVA non-injury call.

BOARD OF DIRECTORS REPORT: President Fred Hill announced that Chief John

would be unavailable due to a personal matter. Fred thanked Rita Donato, Terry Roberts, Tony Bixler and Kathy Ross for their service and commitment to the Rocky Point Fire & EMS. Fred went on to address previous concerns.

A). GRANT PROBLEMS:

 1). The Duns number issue has been addressed and corrected. It is now assigned to the Rocky Point Fire & EMS department.

2). The system that tracks grants (SAMS) had not been upgraded since 2009. It has been upgraded and is now running.

3). The fire chief is working with SDAO on a safety grant for safety lights, security cameras and fencing.

4). The SAFER grant for staffing for adequate fire response has been applied for.

B). LAKE OF THE WOODS: Fred Hill suggested forming a citizen committee to meet with the LOW homeowners association in July in order to bring the matter of fire protection in the area to a conclusion.

C). CHIEF’S MEETING ATTENDANCE: This is an operational matter. Fred suggested contacting the chief for more information.

D). BBQ: Rita Donato has resigned as Co-chair of the BBQ committee. Kathy Ross has also resigned as Chairman. Fred suggested moving up the April 30th date of the next BBQ meeting so that the committee can discuss the options for the BBQ.

E). SDAO: A representative from Special Districts and the department’s insurance agent Rod Comer met with the chief and board members to discuss liability issues. A review of the department was conducted.

F). The Chief’s review, Quilt Donations, Fire Med and Aspen room liability discussion will be addressed in the May meeting.

MEETING ADJOURNED AT 7:30 p.m.

 Our Fire Department is in need of Volunteers for Fire Training and Emergency Medical Training. We need to train more Volunteers in the fire area to help keep our current tax and insurance basis in Rocky Point. Anyone who may be interested in volunteering or knows of someone, please have them contact Fire Glenn Harman by phone at 541-356-2205 or email rockypointfire@fireserve.net.

Minutes of Board meetings are available for download at rockypointfireandems.com.

For further information contact Fred hill at 971-235-2219.

 Minutes respectfully submitted,

KATHY ROSS

ROCKY POINT FIRE/EMS

CLERK OF THE BOARD OF DIRECTORS

March 11, 2014 Board Meeting Minutes

APPROVED      Rocky Point Fire & EMS

Rocky Point Fire & EMS

 Fire Chief                                                                                           Board Members

John Koutouzos                                                                                   Tony Bixler

Ph: 356-2205                                                                                         Terry Roberts

Fax: 356-2340                                                                                       Rita Donato

rockypointfire@fireserve.net                                                              Bob Luther  

                                                                                                              Fred Hill

 

                                       

                                               BOARD MEETING MINUTES

                                                      March 11TH 2014

CALLED TO ORDER 7:00PM

FLAG SALUTE

SWEARING IN OF NEW OFFICERS: Rosie Roberts was sworn in as a new Board member by Rita Donato.

ROLL CALL: BOARD MEMBERS, Tony Bixler, Rosie Roberts, Rita Donato, Bob Luther, Fred Hill and Kathy Ross (clerk of the Board).  Asst. Fire Chief Glenn Harman and Fire Chief John Koutouzos absent.

RECOGNITION OF GUEST:  19 guest were present

CONCERNS AND ISSUES FROM GUEST PRESENT:  19 guest were present to discuss concerns.

MINUTES OF PREVIOUS MEETING: February 11th, 2013 minutes were read.  Rita Donato made a motion to accept and approve the minutes as written, Fred Hill seconded the motion. Motion was accepted and approved.

TREASURERS REPORT: Rita Donato reported the income and expenses for the Month of February 2014. Fred Hill made the motion to accept the financial report and pay the bills, Bob Luther seconded the motion. Motion was accepted and approved.

FIRE CHIEF REPORT: Fire Chief John Koutouzos was absent, Asst. Glenn Harman reported to the board, 1 medical call, several hours of training for the volunteers.

VOLUNTEERS ASSOCIATION REPORT: Christy Mclaren reported on the training for the Volunteers.

BOARD OF DIRECTORS REPORT:  President Bixler read Terry Roberts resignation letter dated February 28th, 2014.  President Tony Bixler voted in January by a poll of the board to increase Asst. Glenn Harman’s stipend to $1000.00, after all the hours he has put in to the department on behalf of this community.   The updating our Policy and Guidelines Manuel is complete as of 3-11-2014.  Fred Hill will take over the interface for public request for copies. He will have the forms and collect the monies. Fred Hill and Rosie Robets will be responsible for personnel issues.  We have a lot of missing equipment that has been returned and inventory is still proceeding.

OLD BUSINESS:

A).BBQ meeting April 30th, 2014

NEW BUSINESS: President Tony Bixler made the motion to accept Board of Directors Policy and guideline manual. Rosie Roberts seconded the motion and the motion was accepted and approved

GOOD AND WELFARE-COMMENTS AND CONCERNS ON ANY SUBJECT: Questions about our Donation motion which reads: All gifts, donations, or monies received from all people or entities to be given to the Rocky Point Fire/EMS district directly to be deposited in to Rocky Point Fire/EMS checking account and distributed by the district. This motion voids all other motions or agreements as of February 11, 2014.

MEETING ADJOURNED AT 11:30 PM

Our Fire Department is in need of Volunteers for Fire Training and Emergency Medical Training. We need to train more Volunteers in the Fire area to help keep our tax and insurance basis here in Rocky Point. Anyone who may be interested in volunteering or knows of someone, please have them contact Fire Chief John Koutouzos by phone 971-235-2219 or email rockypointfire@fireserve.net.

Minutes of Board meetings are available upon a request. For copies, a form is completed and charges for the labor and copies is calculated and paid. Contact Fred Hill for the forms and fees, 541-356-2110 or email (fhillrockypointfireandems.com) and copies will be delivered as soon as possible.

RITA DONATO

ROCKY POINT FIRE/EMS

SECRETARY/TREASURER OF THE BOARD OF DIRECTORS

February 11, 2014 Board Meeting Minutes

Rocky Point Fire & EMS

Fire Chief                                                                                           Board Members

John Koutouzos                                                                                   Tony Bixler

Ph: 356-2205                                                                                         Terry Roberts

Fax: 356-2340                                                                                       Rita Donato

rockypointfire@fireserve.net                                                              Bob Luther  

                                                                                                              Fred Hill

                                                

                                               BOARD MEETING MINUTES

                                                      FEBRUARY 11TH, 2014

 CALLED TO ORDER 7:00PM

FLAG SALUTE

ROLL CALL: BOARD MEMBERS Tony Bixler, Terry Roberts, Rita Donato, Bob Luther, Fred Hill and Kathy Ross (clerk of the Board). Fire Chief John Koutouzos

 RECOGNITION OF GUEST:  48 guest were at this meeting. Attached sign in sheet.

 CONCERNS AND ISSUES FROM GUEST PRESENT: discussions were held.

 MINUTES OF PREVIOUS MEETING: January 14th, 2014 minutes, Rita Donato made a motion to accept and approve the minutes, Fred Hill seconded the motion. Motion was accepted and approved.

 TREASURERS REPORT: Rita Donato reported the income and expenses for the Month of January 2014. Fred Hill made the motion to accept the financial report and Rita Donato seconded the motion. Motion was accepted and approved.

 VOLUNTEERS ASSOCIATION REPORT:   Volunteer Nick Ryan lead in the SCBA training and then at fit test .Volunteer Nick Ryan also lead in a chainsaw training.

 FIRE CHIEF REPORT: Fire Chief John Koutouzos reported 1 MVA, 3 drill night trainings of total of 9 hrs. 23 hrs. for assistant chief and 6 hrs., for the Chief. Fire. Chief’s report included 2 new members, new website (rockypointfireandems.com), applied for a grant (TIC) Fireman’s heritage fund. 3 applicants for the sleeper program to date. Request from Christy to attend EMS conference. Repairs done on 2111, bad drain valve, and our cascade system compressor bad. 2141 has had several offers and hope to sell soon.  Asst. Fire Chief Glenn Harman working on urban interface program for the district.

 BOARD OF DIRECTORS REPORT:  President Bixler read the phone polls in regards to the stipend for Asst. Chief Glenn Harman, on 1/29/2014 and 1/30/2014 all board members were polled and all voted a yes to the stipend of $800.00 for one month. We are reviewing and updating our Policy and Guidelines Manuel. We will be reviewing the cost structure (labor and copies) to upgrade to match todays actual cost.

 OLD BUSINESS:

A). Qualification for Fire/EMS personnel- Rita made the motion to accept the Qualification for Fire/EMS personnel, Bob Luther seconded the motion and the motion was accepted and approved.

 NEW BUSINESS:

A). Budget Officer-President Tony Bixler made the motion to appoint Fire Chief John Koutouzos as our Budget officer. Kathy Ross and Rita Donato will help with the Budget as well as other Board members.  Rita Donato seconded the motion. The motion was accepted and approved.

B). BBQ- President Tony Bixler made the motion  to accept the suggestion from the BBQ meeting to only have Chicken and hamburgers this year and prices of the dinners and the beer. Rita Donato seconded the motion. The motion was accepted and approved. 

C). EMS Conference- Rita Donato made the motion to accept Fire Chief John Koutouzos recommendation to pay and send EMT Volunteer Christy McLaren to the EMS Conference. President Tony Bixler seconded the motion. The motion was accepted and approved.

D). DONATIONS-President Tony Bixler made the motion that all monies/ gifts/ donations from all people or entities for the Rocky Point Fire/EMS District to be deposited in to the Rocky Point Fire/EMS checking account and distributed by the district. Rita Donato seconded the motion. The motion was accepted and approved.

 GOOD AND WELFARE-COMMENTS AND CONCERNS ON ANY SUBJECT: more discussion was held.

MEETING ADJOURNED AT 10:20 PM

 Our Fire Department is in need of Volunteers for Fire Training and Emergency Medical Training. We need to train more Volunteers in the Fire area to help keep our tax and insurance basis here in Rocky Point. Anyone who may be interested in volunteering or knows of someone, please have them contact Fire Chief John Koutouzos by phone 541-356-2205 or email rockypointfire@fireserve.net.

 Minutes of Board meetings are available upon a request. For copies, a form is completed and charges for the labor and copies is calculated and paid. Contact Fred Hill for the forms and fees, and copies will be delivered as soon as possible. Email address fbdjhill84@gmail.net .

 Please visit our website to see the minutes 01/14/2014 and any other postings of interest.   (rockypointfireandems.com). Minutes will be posted in the kiosk as will dates of meetings and agenda as always.

 Sorry for the inconvenience, but we are having some problems with our website. We hope to have it fixed soon

 RITA DONATO

ROCKY POINT FIRE/EMS

SECRETARY/TREASURER OF THE BOARD OF DIRECTORS

January 14th, 2014 Board Meeting Minutes

 

Rocky Point Fire &  EMS

Fire Chief                                                                                           Board Members

John Koutouzos                                                                                   Tony Bixler

Ph: 356-2205                                                                                         Terry Roberts

Fax: 356-2340                                                                                       Rita Donato

rockypointfire@fireserve.net                                                              Bob Luther  

 Fred Hill

 

                                               

                                               BOARD MEETING MINUTES

                                                      JANUARY 14TH 2014

 

 

CALLED TO ORDER 7:00PM

 

FLAG SALUTE

 

SWEARING IN OF NEW OFFICERS: Robert Luther and Fred Hill were sworn in as a new Board members by Rita Donato.

ROLL CALL: BOARD MEMBERS, Tony Bixler, Terry Roberts, Rita Donato, Bob Luther, Fred Hill and Kathy Ross (clerk of the Board). Fire Chief John Koutouzos

 

RECOGNITION OF GUEST: Rosie Roberts, Donna Bixler, Tess Dillenberger, Larry and Annie Wicklund and Jack Metler. Other individuals were present who left after the concerns and issues from guest.

 

CONCERNS AND ISSUES FROM GUEST PRESENT: Several guest (42) were present to discuss concerns.

 

MINUTES OF PREVIOUS MEETING: December 10th, 2013 minutes and December 30th, 2013 special meeting. Rita Donato made a motion to accept and approve the minutes, Terry Roberts seconded the motion. Motion was accepted and approved.

 

TREASURERS REPORT: Rita Donato reported the income and expenses for the Month of December 2013. Terry Roberts made the motion to accept the financial report and Bob Luther seconded the motion. Motion was accepted and approved.

 

FIRE CHIEF REPORT: Fire Chief John Koutouzos 2 calls, 1 MVA and 1 flue fire. Fire Chief John Koutouzos gave us disqualification for membership or employment based on criminal convictions. Fire Chief John Koutouzos also handed out qualifications for Driver, EMT, Firefighter, Lieutenant, Captain, Asst. Fire Chief and Fire Chief.  Fire Chief John Koutouzos also reported that 2141 was repaired and put up for sale.

 

VOLUNTEERS ASSOCIATION REPORT: NONE

 

BOARD OF DIRECTORS REPORT:  President Bixler read Mike Igou and Dean Grieb’s resignation letters (attached). President Bixler spoke about the laws in regards of an Executive meeting and violation of rules, is against the law and includes fines.  President Bixler read the phone polls, all ok with new board members. Tony Bixler, President and Terry Roberts, Vice President, Rita Donato, Secretary/ Treasurer, Robert Luther and Fredrick Hill new board members.  Terry Roberts is community interface for records and

will handle all inquiries, records, copies etc. We also have Vice President Terry Roberts and board member Fred Hill who will be responsible for Personnel Issues, responsibilities and unlawful acts committed by the board members and/or the Board as a whole or its employees.  As presented by our Vice President last year we will be reviewing/ updating our Policy and Guidelines Manuel. We will be reviewing the cost structure (labor and copies) to upgrade to match todays actual cost. We are asking any and all individuals who have property (keys, book, clothing, electronics, etc.) and any other Fire/EMS/Board of Directors material to be returned. We will use any and all other resources to recover our missing items.  President Bixler reported a theft from the Fire House, has been reported to the County Sheriff.

 

OLD BUSINESS: NONE

 

NEW BUSINESS:

 

A). Disqualification for membership or employment based on criminal convictions. Tony Bixler made a motion to adopt the Policy and Bob Luther seconded the motion. The motion was accepted and approved

B). Driver and other Qualifications-tabled.

 

GOOD AND WELFARE-COMMENTS AND CONCERNS ON ANY SUBJECT:.

 

 

MEETING ADJOURNED AT 11:30 PM

 

 

 

 

Our Fire Department is in need of Volunteers for Fire Training and Emergency Medical Training. We need to train more Volunteers in the Fire area to help keep our tax and insurance basis here in Rocky Point. Anyone who may be interested in volunteering or knows of someone, please have them contact Fire Chief John Koutouzos by phone 541-356-2205 or email rockypointfire@fireserve.net.

 

Minutes of Board meetings are available upon a request. For copies, a form is completed and charges for the labor and copies is calculated and paid. Contact Terry Roberts for the forms and fees, 541-356-2110 or email terry844@gmail.com and copies will be delivered as soon as possible.

 

 

 

RITA DONATO

ROCKY POINT FIRE/EMS

SECRETARY/TREASURER OF THE BOARD OF DIRECTORS

1 3 4 5