Archive of ‘Special Meeting’ category

4/20/2016 Budget Committee Meeting – PUBLIC INVITED 10AM

10 AM April 20, 2016

NOTICE OF BUDGT COMMITTEE MEETING

A public meeting of the Budget Committee of the Rocky Point Fire and EMS, Klamath County, State of Oregon, to discuss the budget for the fiscal year July 1, 2016 to June 30, 2017, will be held at the Rocky Point Fire Station, 25600 Rocky Point Road. The meeting will take place on APRIL 20, 2016 at 10:00 am.

The purpose of the meeting is to receive the budget message and to receive comment from the public on the budget.

This is a public meeting where deliberation of the committee will take place.

A copy of  the budget document may be inspected or obtained on or after APRIL 13, 2016, At the ROCKY POINT FIRE STATION between the hours of 9:00 am and 12:00 Noon and is available on the Website rpfire.com

December 9, 2014 Special Meeting Minutes

APPROVED  Rocky Point Fire & EMS

 

Rocky Point Fire & EMS

Fire Chief

 

Glenn Harman

Ph: 541-205-4934

rockypointfire@fireserve.net

Board Members

 

Fred Hill

Dwayne McIntosh

Bonnie Todd

Sandy Handsaker

LaJean Yates

                                                         

 

                                                 BOARD SPECIAL MEETING MINUTES

                                                             December 9, 2014

 

CALL TO ORDER: The meeting was called to order at 1:00 pm.

 

FLAG SALUTE: The flag salute was led by Sandy Handsaker

 

 

ROLL CALL OF BOARD MEMBERS: Members present were Fred Hill, LaJean Yates, Bonnie Todd, Sandy Handsaker ,Dwayne McIntosh Deb Hill (clerk of the Board)

 

RECONIGNITION OF GUEST: Barbra McIntosh, Chief Harman

 

NEW BUSINESS:

Fred stated that the purpose of the special meeting is to discuss ideas for maintaining or meeting future needs of the department, personnel, and equipment. This is a planning meeting, no decisions will be made at this time other than which ideas will be researched. Discussion began with LaJean asking Chief Harman for items he thinks will need to be addressed.

Chief suggests pursuing grants.

  1. Safer grant and other like it that provide funds to help offset costs of salaries of paid personnel. It also could be applied to help with costs of seasonal (fire season) help, a part –time trainer, or training materials and equipment.

 

  1. A grant to help operate the ambulance. This is separate from a fire grant. The ambulance income depends on call volume, which we have no control over, and staffing.  This could help with staffing and maintenance of or replacement of the ambulance. The ambulance will need rehab or replacement 3 to 5 years from now.
  2. A grant or grants for possible replacement of equipment in the next 3-5 years that would better fit the needs of the fire department. Current equipment is well maintained and usable.

 

Bonnie suggested making a list of all SDAO grants available. The Board could then determine which grants would be applied for.

 

Bonnie suggested continuing to find areas in the department where savings can be made, such as energy savings. This year savings are being achieved through new more efficient lighting, heat loss prevention, phone and internet plan changes, and new sources for basic department needs and supplies.

 

Fred brought up the upcoming budget meetings. Member should start thinking about what in the budget is working and what needs to be changed. A budget officer will need to be determined.

 

The Board discussed ideas for communication with the district residents. Newsletters, community events and involvement, quarterly reports were discussed.

 

 

 

ADJOURNMENT:

Minutes respectfully submitted,

 

The Board of Directors

 

Minutes of Board meetings are available for download at rockypointfireandems.com.

For further information contact Fred Hill at 971-235-2219.

 

 

 

April 29, 2014 Special Meeting Minutes

APPROVED Rocky Point Fire & EMS

 

Rocky Point Fire & EMS
Fire Chief                                                               Board Members
John Koutouzos                                                           Fred Hill
Ph: 356-2205                                                               Rosie Roberts
Fax: 356-2340                                                              Bob Luther
rockypointfire@fireserve.net                                         Bonnie Todd
                                                                                      Sandy Handsaker

SPECIAL MEETING MINUTES
APRIL 29, 2014
CALLED TO ORDER 7:00PM

FLAG SALUTE

RECOGNITION OF GUESTS: Fred Hill welcomed the guests present.

ROLL CALL: BOARD MEMBERS: Fred Hill, Bob Luther, Rosie Roberts, Bonnie Todd and Sandy Handsaker were present. Clerk of the board Kathy Ross, Fire Chief John Koutouzos, and Glenn Harmon Assistant Fire Chief were also present.

NOMINATION OF BOARD OFFICEERS: Rosie Roberts made nominations as follows: Secretary/Treasurer Bonnie Todd, Vice President Sandy Handsaker and Fred Hill President. Rosie made a motion to accept the nominations, Fred Hill seconded and the motion was carried.

AGENDA ITEMS:

A): PERSONNEL CHANGES: Fred announced that John Koutouzos has resigned. On April 14th Fred polled the board members to accept the Chief’s resignation. All members voted yes. Sandy Handsaker explained that the budget committee had agreed to eliminate the assistant chief position. After consulting with Luann at SDAO Sandy announced that the board would be promoting Glenn Harmon to the position of Fire Chief as of June 1st 2014. Sandy then made a motion to promote Glenn, Rosie Roberts seconded the motion and the motion was carried.

B): EQUIPMENT DONATION:
Chief John announced that Jackson County Fire District 5 is in the position to donate a surplus fire engine to the Rocky Point fire department. The vehicle is a 1980 Mac built fire engine. Fred Hill recognized Jerry Aguiar for bringing the donation forward. Fred Hill made a motion that the board accept the donation. Bonnie Todd seconded the motion and the motion was carried with a 4 to 1 vote.

C): BBQ APPOINTMENTS: Fred Hill made a motion to appoint Breanna Ryan as chairman of the BBQ committee with Bonnie Todd and Kathy Ross as liaisons to the board. The motion was carried.
D): SDAO TRUST AGREEMENT: Bonnie Todd was asked to report on the agreement from SDAO & SDIS. The trust agreement is being changed. A best practices program is being initiated. With participation in the program the department will get a discount on insurance premiums along with other perks. A resolution will have to be signed and returned by June 1st.

E): BUDGET UPDATE: Fred reported that two budget committee meetings had been held to approve the proposed budget. The budget hearing is scheduled for May 7th. At that time the budget will be presented for approval. The meeting is open to the public. The final adoption will take place at the June 10th board meeting. Fred went on to commend member of the budget committee for their work on the budget along with those who attended the meetings and helped clarify some issues. He also thanked Quilt for providing the food.

GOOD AND WELFARE:
The community members present at the meeting were invited to give comments regarding the meeting agenda items.
MEETING ADJOURNED AT 7:40 p.m.
Our Fire Department is in need of Volunteers for Fire Training and Emergency Medical Training. We need to train more Volunteers in the Fire area to help keep our current tax and insurance basis in Rocky Point. Anyone who may be interested in volunteering or knows of someone, please have them contact Fire Chief Glenn Harman by phone 541-356-2205 or email rockypointfire@fireserve.net.

Minutes of Board meetings are available for download at rockypointfireandems.com.
For further information contact Fred Hill at 971-235-2219.
KATHY ROSS
ROCKY POINT FIRE/EMS
CLERK OF THE BOARD OF DIRECTORS